Executive Assistant
Osceola Supply, Inc.
Osceola Supply, Inc.
Midway, FL Midway, FL $40,000 - $42,000 a year $40,000 - $42,000 a year 17 hours ago 17 hours ago 17 hours ago JOB TITLE DEPARTMENT REPORTS TO Executive Assistant Business Operations CEO & COO Length of Work Year:
2080 Salary Range:
40,000 - 42,000K FLSA:
Non- Exempt Date Approved:
JOB GOAL We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers.
MINIMUM
Qualifications:
Education and
Experience:
Work experience as an executive assistant, personal assistant, or a similar role.
4-year bachelor's degree in business DUTIES AND RESPONSIBILITIES NOTE:
The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position Duties/
Responsibilities:
Managing schedules and communications of key company executives (CEO & COO).
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
Take the initiative to bring closure to any and all issues possible without routinely requiring a second level of contact.
Assisting with customer service for Executive team's client list.
Parachute into any problem area and dig in and fix it, when instructed and/or as necessary.
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf.
Maintaining comprehensive and accurate records.
Take minutes during meetings.
Performing internal software duties.
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
Answering phone calls in a polite and professional manner while screening and directing calls and distributing correspondence.
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters.
Act as the point of contact among employees, customers, vendors, and other external partners.
Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals.
Maintain professionalism and strict confidentiality with all materials and communications.
Required Skills/Abilities:
Excellent verbal and written communication skills, including active listening and conflict resolution.
Excellent organizational skills and attention to detail.
Possess excellent MS Office knowledge.
PHYSICAL DEMAND CLASS:
Ability to sit and work long hours in front of a computer.
Ability to lift at least 20 pounds.
This job description is intended to accurately reflect the position activities and requirements.
However, management reserves the right to modify, add, or remove duties and assign other duties as necessary.
It is not intended to be and should be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Osceola Supply, Inc.
Midway, FL Midway, FL $40,000 - $42,000 a year $40,000 - $42,000 a year 17 hours ago 17 hours ago 17 hours ago JOB TITLE DEPARTMENT REPORTS TO Executive Assistant Business Operations CEO & COO Length of Work Year:
2080 Salary Range:
40,000 - 42,000K FLSA:
Non- Exempt Date Approved:
JOB GOAL We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers.
MINIMUM
Qualifications:
Education and
Experience:
Work experience as an executive assistant, personal assistant, or a similar role.
4-year bachelor's degree in business DUTIES AND RESPONSIBILITIES NOTE:
The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position Duties/
Responsibilities:
Managing schedules and communications of key company executives (CEO & COO).
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
Take the initiative to bring closure to any and all issues possible without routinely requiring a second level of contact.
Assisting with customer service for Executive team's client list.
Parachute into any problem area and dig in and fix it, when instructed and/or as necessary.
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf.
Maintaining comprehensive and accurate records.
Take minutes during meetings.
Performing internal software duties.
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
Answering phone calls in a polite and professional manner while screening and directing calls and distributing correspondence.
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters.
Act as the point of contact among employees, customers, vendors, and other external partners.
Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals.
Maintain professionalism and strict confidentiality with all materials and communications.
Required Skills/Abilities:
Excellent verbal and written communication skills, including active listening and conflict resolution.
Excellent organizational skills and attention to detail.
Possess excellent MS Office knowledge.
PHYSICAL DEMAND CLASS:
Ability to sit and work long hours in front of a computer.
Ability to lift at least 20 pounds.
This job description is intended to accurately reflect the position activities and requirements.
However, management reserves the right to modify, add, or remove duties and assign other duties as necessary.
It is not intended to be and should be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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